Frequently Asked Questions
When it comes to policies and procedures, we’ve got you covered. Check here first—the answers you need are right at your fingertips. If you still have questions, we are always happy to take your call.
What are the SJPII uniform requirements?
Please see the Uniform Guidelines/Dress Code in the SJPII Family Handbook 2022–2023. Students are required to wear uniforms to school, daily. PE uniforms may be worn all day on scheduled PE days, and Mass uniforms are to be worn on Mass days. Winter uniforms are required trimester 2, only. Hard copies are available in the school office for your convenience. In the event of a uniform infraction, parents will be contacted. Repeated offenses may result in age-appropriate consequences. Please note, spirit wear is not officially part of our school uniforms. It will be communicated if future days, times, or events can permit students to dress in spirit wear in place of the required uniforms. Generally, we require students to adhere to the following guidelines:
- Uniforms should be clean and pressed with all buttons attached and all hems intact.
- Shirttails should be tucked in while a student is on campus, except when a student in pre-k or kindergarten is wearing a uniform style shirt that includes an elastic band at the waist.
- Skirts, shorts, skorts, and jumpers must be knee-length.
- Girls' hair should be neat with bangs above the eyebrows. Long hair must be up and away from the face for designated PE days.
- Boys' hair should be above and not touching the shirt collar, trimmed around the ears, and cut above the eyebrows.
- Scrunchies, hair clips, rubber bands, etc. must be in the hair, not worn on wrists.
- Hair coloring and/or bleached hair are not permitted.
- Cosmetics, lip gloss, colored ChapStick®, nail polish, and artificial nails are not permitted.
- Visible tattoos of any kind are not permitted.
- Body piercings are not permitted, except for girls' pierced ears.
- Girls may wear one pair of stud earrings not larger than a dime.
- Boys are not permitted to wear earrings of any type.
- Jewelry should be limited to one watch, one ring, up to two simple bracelets, and one simple cross or holy medal necklace. One fine or delicate metal necklace may be worn in place of the simple cross or the holy medal necklace.
- Any article of jewelry or other accessory that becomes a distraction will be removed and sent home.
Where can I purchase a uniform for my child?
Embroidered and logoed items are available online at Tommy Hilfiger, Flynn O'Hara, and Lands' End.
Back to TopWhat time does school begin and end?
School begins at 7:55 a.m. and ends at 3:00 p.m. following the afternoon announcements. We dismiss our pre-K students at 2:30 p.m. On early release days, we dismiss at 12:00 p.m. We will not serve lunch on early dismissal days.
Back to TopWhat are the morning drop-off and afternoon pick-up procedures?
For the safety of all of our students and staff members, we kindly request all families to adhere to our policies and always utilize the carpool/vehicle line when dropping off or picking up your child. Do not exit your vehicle in the carpool/vehicle line during these times. Please be aware that Moore County authorities will not permit traffic buildup on Camp Easter Rd. View our traffic-flow map for reference.
Drop-Off (K–8)
- At 7:30 a.m., students may begin reporting to the activity center. All vehicles will enter through the WEST gate and drive with the passenger side closest to the activity center to drop children off. Parents who wish to park and drop off their child should proceed to parking lot to the activity center. All traffic will exit through the EAST gate.
- See map provided.
- Children will leave the vehicle and go directly into the activity center or designated area under staff supervision.
- We request that parents utilize the carpool/vehicle line during student arrival. All students will enter and exit from the vehicle’s passenger side with all supplies. Backpacks and other items should not be kept in the trunk of a vehicle, as retrieving or storing in this location places the student in the direct path of a moving vehicle line.
- Students not in the activity center by 7:55 a.m. are tardy. Parents or guardians should sign the student in at the office.
Pick Up (K–8)
One placard will be issued to each family for child pick up with one additional available upon request. This procedure is in place for your child’s protection and safety. Please understand that without this placard, you must walk up to designated area and pick up your child. There will be a $1 replacement fee if lost. No substitutions allowed. We request that parents use the carpool/vehicle line for pick up.
Please do not exit your vehicle in the carpool/vehicle line during pick up.
If you enter the school parking lot prior to 2:45 p.m., please be sure to follow the traffic pattern distributed to families and available on the school website. Please use courtesy when interacting with other drivers.
- At 2:45 p.m., vehicles may enter through the WEST gate and pull up to the designated pick up area (passenger door closest) for pick up at 3:00 p.m.
- After children have loaded, vehicle will exit immediately through EAST gate.
- If child is not ready, vehicle may pull up and wait in the designated area.
- Please follow all procedures as directed by SJPII staff. We establish these for the safety of your children.
Moore County authorities will not permit traffic buildup on Camp Easter Road. Please see school staff for further direction as needed.
We ask that students with late afternoon appointments sign out no later than 2:30 p.m. to avoid disruption to the dismissal process. Please report to the office, and we will call for your child.
Does SJPII offer a lunch program?
While the pandemic once required a temporary change in lunch procedures whereby school lunches could not be offered at SJPII, the 2022–2023 school year may begin to revisit the possibility of hot school lunches. Administration is currently investigating the possibility and making what preparations it can for a relaunch. While the outcome is partially dependent upon the number of parent volunteers willing to run the program, families should check back here frequently for any updates about school lunches.
My child must be absent from school. What is the procedure to excuse his/her absence?
Please call or email the office and the child’s teacher by 9:00 a.m. on each day of the absence. For the protection of our students, we will contact parents if we do not receive notification. If you do not have access to a telephone, please provide a written note to your child’s teacher upon his/her return stating the reason for the absence or tardy. We request parents to consult with the principal if a student will be absent for any reason other than illness. Please coordinate your schedule with our calendar before planning trips or family outings.
Back to TopWhat is the procedure if my child must be absent for a portion of the school day or picked up from school early?
Students needing medical appointments during school hours require a written note from a parent. Parents must sign out their child and sign him/her back in if the child returns to school during the same school day. Students who are away from school for 3 ½ hours or more will be counted as absent for one-half of a day. We consider three early checkouts (each less than 3 ½ hours) as one, half-day absence.
If a student misses any class time during the day, he/she may not participate in any after-school program, including athletics, clubs, and other special activities scheduled for that evening.
Important routines and educational reviews occur at the conclusion of each learning day. Due to the disruption it causes to other students’ learning, we request that parents refrain from signing out students during the last 30 minutes of the school day (2:30–3:00 p.m.). If you must pick up your child early, please plan to sign him/her out no later than 2:30 p.m. We will not call students from their classrooms after this time due to the disruption of the afternoon devotions.
Back to TopWhat is the policy for make-up work?
Missed assignments are the student’s responsibility. Students who are absent due to illness have one day for each day of absence to make up missed assignments, quizzes, or tests. For example, a student who was absent three days has three school days to complete the missed work.
When a student is absent, parents may email or call the school office before 9:30 a.m. to arrange for homework assignments. Parents may pick up assignments at the school office between 3:15 and 3:30 p.m. We encourage our middle school parents to check RenWeb for lessons and assignments. For short absences, please make arrangements with classmates or pick up missed up assignments from his/her teacher upon returning to school. Teachers will schedule make-up tests within one week of the original test date. Our policy does not obligate teachers to give make-up tests or give assignments in anticipation of a vacation.
Back to TopTeachers may assign homework to students Monday through Thursday. We do not assign homework to students on Friday evening, with the exception of seventh and eighth graders enrolled in advanced math classes. If your child misses school, we will allow one day for each day of absence due to illness to make up work.
Formal home study helps students become self-reliant and self-directed. Our teachers design assignments to reinforce daily lessons, to supplement and enrich class work, and to provide experiences for students in preparation of certain lessons.
Every child has different capabilities and interests; therefore, it is difficult to state the exact amount of time your child should spend on assignments. Students should not spend excessive amounts of time every evening working on homework. If this becomes the case, or if other problems consistently arise, please contact the teacher.
Back to TopI understand that every family must complete service hours. What does this mean? And how many hours is each family required to volunteer?
Parents are an integral and valued part of our school community—and we need your support in order to provide our students with the opportunities to participate in special events and projects. To help us accomplish all of this, we require each family to complete 25 service hours a year. If your family is unable to fulfill this requirement by June 1 of each school year, please let our principal know so that we can make billing arrangements.
As you diligently carry out this responsibility, you serve as a role model to your child. Children are keenly aware of our actions—we want to show them the behavior and characteristics we envision them demonstrating for the next generation.
Back to TopI plan to volunteer at the school. What do I need to do before I start?
All individuals who volunteer in the school must complete a volunteer sign-up sheet, which you may obtain from the school office. Depending on the nature of your contact with students, we may require a Diocesan-mandated background check and/or participation in a Safe Environment training course. Every volunteer must sign in and out of the visitor’s notebook when volunteering on campus. Upon completion of volunteer hours, please log these on RenWeb. Upon completion of volunteer hours, please log those hours in the Track-It-Forward app. The honor system is part of our our method of calculating hours, and we trust in each family’s integrity.
As opportunities for volunteer service become available, they will most often appear in the Track-It-Forward app. We, likewise, may communicate volunteer opportunities through various other means including our weekly Family Fact Sheet. Volunteer opportunities listed in these places are not exhaustive. SJPII families may contact the school or the PTO for additional volunteer opportunities when those advertised do not align with a given schedule, a desired task, or one's breadth of expertise. We encourage you to sign up for a variety of activities; however, if you sign up, please understand that we expect our volunteers to follow through by attending at the scheduled times. If you cannot honor your commitment, we kindly request that you provide us with notice. A volunteer operates in a position of trust—any personal information pertaining to students and faculty is strictly confidential. Please wear neat and modest clothing while on our campus or representing our school. For safety and liability reasons, we request that you make child care arrangements for your preschooler while volunteering on campus.
Volunteer Refresher Video
How will we know of a school closure due to weather emergencies?
If it should be necessary to close the school because of weather conditions, we will send an announcement via email and the Parent Alert® automated phone system. Please be sure to keep your contact information updated.
Back to TopMy child must take medication during the school day. How do I set this up?
Before we can administer medication, we must have a Parent Request and Physician’s Order for student medication on file (available in the school office). This includes both prescription and non-prescription medication. We will return all unused medication to the parent/guardian at the end of the school year.
Please deliver prescription or over-the-counter medication in the original container received from the pharmacy with the following information provided on the label:
- Child’s name
- Name of doctor prescribing the child’s medication (for prescription meds only)
- Frequency
- Dose
- Date
What is the withdrawal policy?
- Families must notify the school in writing if a student is to be withdrawn from the school.
- Registered students who withdraw before the first full day of school are responsible for a third of the full tuition amount.
- Registered students who withdraw between the first day of school and December 15 are responsible for half of the full tuition amount.
- Registered students who withdraw after December 15 are responsible for the full tuition amount.
- We will waive the tuition fee upon written proof that the withdrawal is the result of a military transfer.
- SJPII will not forward records for students who withdraw with an outstanding balance.
Where can I find the annual Family Handbook that details so many of these topics in a single document?
You can view our 2022–2023 Family Handbook online.